We are currently in search for an experienced and dynamic Purchasing Admin Assistant to join our London Office

Role & Responsibilities

• Provide assistance for the ordering for all projects, including furniture, fabrics, bespoke items and furnishings. Make sure order confirmation/invoices are matching the purchase orders and flag/resolve any queries with the supplier
• Update projects on a line by line basis ensuring all notes are current and the project is running on time. Report any potential issues affecting installation dates to the procurement and designs team
• Work closely with Taylor Howes trusted suppliers and nominated storage units to ensure all goods are delivered within required time frames
• Run small projects under supervision of the Purchasing Manager
• Confident across custom clearance processes, clearing all orders immediately and updating all information on the system
• Ensure all invoices are entered accurately and on time and that all credit terms are adhered to and VAT invoices are regularly inputed onto the system
• Resolve all queries raised by suppliers whilst liaising with the purchasing and/or design team
• Assist with entering invoices for monthly credit card statements
• Assist with the co-ordination of installation of multiple projects simultaneously
• Attend installations on an ad hoc basis to provide assistance
• Manage all pre and post install documentation to include lighting schedule, image file and aftercare manuals
• Pro-actively provide support and sound assistance to the Purchasing team across projects
• Ad hoc Reception cover – includes covering the receptionist/answering the phones when they are on lunch/holiday and/or sick leave
• Other tasks and responsibilities as assigned

Knowledge & Skills

• Relevant Interior Design experience (preferable but, not required)
• Competent level of proficiency in MS Office (esp. Excel)
• Ability to work well in a team and also under pressure
• Exceptional organisational skills – attention to detail is key
• Good written and verbal communication skills
• Flexible and able to multi-task
• Problem-solver

Qualities

• A hard working, conscientious and highly organised approach with an eye for detail
• An enthusiastic and positive approach with a high degree of motivation and a logical approach to tasks
• A strong team player and ability to interact with the design team and interface with suppliers
• An enthusiasm for continual learning and a drive to progress and learn
• A robust constitution to cope with strenuous work on site
• An appreciation for the Company’s ethos and ways of working